Because participants in Eurovent Product Groups, Issue Groups, Board, Commission, and related meetings are companies with competing, and sometimes opposing economic interests, the meetings are subject to close competition law (anti-trust) scrutiny. Eurovent applies the following conservative guidelines:

• Each meeting is always preceded by notice of the date and time of the meeting along with the agenda.
• Minutes are prepared and distributed for every meeting. The minutes must be clear, complete, and accurate regarding the discussions that occurred, the actions taken, and the basis for the action.
• A Eurovent staff person shall attend every meeting and act as executive assistant.
• ‘Off the record’ conversations are strictly prohibited.
• Discussions of items not announced in the agenda shall be exceptional and avoided as much as possible.

Generally, all communication or discussions with possible direct influence on the decisions of individual companies regarding production levels, product pricing, marketing strategies, or selection of customers or suppliers must be avoided. The following areas shall not be discussed in the meetings:

• Price or any elements of price or pricing policies, including costs, discounts, rebates, profit margins, etc.
• Terms or conditions of sale, including warranties, credit, and shipping arrangements.
• Particular competitors, suppliers, or customers.
• Sales or production quotas or limits, allocation of customers or sales territories or refusal to sell to certain customers or to buy from certain suppliers.
• The market share or sales territory of any particular competitor.
• The operating statistics, inventories, sales, marketing methods, or strategies of any particular competitor.
• Controlling competition or excluding any competitor from any market.

By applying these measures, Eurovent stays in line with legal requirements.